Policies, Procedures and Guidance

England Hockey is responsible for setting the standards and values that apply at every level. By sharing the 'Respect' code across the sport, we believe we can uphold the highest standards of integrity and ensure that the reputation of the sport is - and remains - at a high level. 

All individuals involved in hockey will, at all times, conduct themselves in a manner that takes all reasonable measures to protect their own safety and the safety of others - never participate when under the influence of alcohol or drugs.

Respect Code of Ethics and Behaviour 2015 

Generic Code of Behaviour - Expected Minimum Standards 

England Hockey Code of Behaviour for Players 

England Hockey Anti-doping - Working together for Clean Sport

UK Anti-Doping Advice Card 2010

England Hockey believes that all young people have the right to be safe and enjoy their involvement in hockey. All clubs, associations and individuals are bound by Safe D, England Hockey’s Safeguarding and Protecting Young People in Hockey Policy. The revised policy shows commitment to creating and maintaining a safe and positive environment for all young people involved in hockey.

Safeguarding Young People/Adults

Safeguarding and Protecting Young People in Hockey Policy

Safe D includes both new and revised documents that cover a number of areas within hockey. These documents will be constantly updated to ensure they provide the most up to date guidance. The following document refers to expectations regarding changing room usage.

Good Practice when working with young people

The England Hockey Code of Ethics and Behaviour exists to protect everyone within the game and outlines the behaviour expected from all people within the Hockey Family in England. As the National Body, England Hockey is responsible for setting the standards and values that apply at every level. The Code encapsulates all of the sporting, moral and ethical principles that hockey represents.

The Code applies to everyone involved at any level in the game, whether as a player, coach, spectator or umpire.

This Code allows England Hockey to uphold the values that we all believe in as a sport and gives a mechanism to deal with breaches with a consistent approach.

England Hockey - Code of Ethics and Behaviour

Respect - Code of Ethics and Behaviour

Midlands Performance Centres Committee are committed to providing a quality service and working in an open and accountable way that builds trust and respect. If you have a complaint about the service you have received from Midlands PCs please let us know so that we can put things right.

We recognise that many concerns will be raised informally, and dealt with quickly. An informal approach is appropriate when this can be achieved. But if concerns cannot be satisfactorily resolved informally, then the formal complaints procedure should be followed.

Midlands PC Complaints Procedure

The Data Protection Act 1998 has been updated by the implementation of the General Data Protection Regulations (GDPR). These regulations came into force on 25 May 2018.

This increases the regulation in this area and requires clubs and associations to change the way they process personal details provided by their members. If good data protection processes are in place, changes may be relatively small, but the new regulations will increase the potential penalties if good practices are not adopted.

England Hockey have been working hard on the implications of the new Regulations and have provided guidance which is available on their website here. 

 

Midlands Region Hockey Association Ltd (MRHA Ltd.) is a company limited by guarantee registered in England and Wales, Company Number 11511997 and Registered Office 31 High Meadows, Wolverhampton WV6 8PH. MRHA is the governing body for all hockey within the Midlands and is subject to overriding powers of England Hockey Ltd, the controlling body for field hockey in England.

MRHA Ltd have a website which can be accessed by clicking the following link: http://www.midland-hockey.org.uk/Home.asp

 

The following is the link to the MRHA Ltd. Date Protection Policy:

MRHA Ltd. - Data Protection Policy

The following is the link to the MRHA Ltd. Privacy Notice:

MRHA Ltd. - Privacy Notice

The following is the link to the MRHA Ltd. Terms of Use:

MRHA Performance Group Website - Terms of Use

All players must ensure that their medical records are kept up to date on their Player Profile within the EH Player Pathway site. Please access the site here. You should include details of any injuries, medical conditions and medications. It is vital that up to date contact details are maintained on the player profile in case of emergencies and that all updates to this information are notified to the Team Managers by email. Please ensure that all relevant medications are with the player at every Performance Centre session.

First Aid - Safety Guidance FAQs May 2016

Concussion Policy (updated January 2017)

Concussion Guidelines for Parents 

It is the players responsibility to notify the Coaches or Team Manager if they sustain an injury during PC sessions as not all injuries will be clearly visible during a busy training session or match. Parents / Guardians will be contacted if the injury is deemed serious enough to consider emergency medical treatment or if the player needs to be sent home.

Pitch Rules

This is a gentle reminder to all parents and players about some important health and safety rules which are in place for Midlands Performance Centres activities. Midlands PC Committee would appreciate it if you could respect the rules that are in place to ensure the health and safety of your children. 

All PC players attending PC activities MUST register with the Team Manager immediately on arrival. 

PC players should NOT access the pitch until a Coach or the Team Manager has arrived.

PC players should NOT utilise any of the equipment until authorised to do so by the Coaches.

Please ensure that PC players are dropped off shortly before the session starts and collected promptly after the session finishes. PC players should not wander around the site before, during or after any training sessions without authorisation from the Team Manager or Coaches; especially during full day sessions and tournaments. 

If any PC player needs to leave the pitch temporarily during a training session they need to obtain the Team Manager or Coaches permission. During full day training sessions or tournaments the Team Manager and Coaches need to know the location of their squad at all times.

Personal Protective Equipment Rules

Goal keepers must wear a complete set of suitably fitted and maintained GK protective equipment at all Performance Centre activities. Please ensure that all Goalkeeper protective equipment complies with current FIHA 2017 Regulations, is undamaged and fits properly. The standard of equipment provided should also reflect the high level of hockey played at Performance Centre activities.

All Midlands PC goalkeepers are strongly advised to wear throat guards and arm protection. Please ensure that all equipment complies with current FIHA 2017 Regulations.

All Midlands PC outfield players must wear mouth-guards and shin pads at all times when on the pitch. Please ensure that these items provide sufficient protection, are well fitted and comply with current FIHA 2017 Regulations.

All Midlands PC outfield players are strongly advised to wear a protective glove on their left hand. Please ensure that gloves comply with current FIHA 2017 Regulations.

Midlands PC Team Managers will supply face masks for penalty corners however players are more than welcome to provide their own. Please ensure that face masks comply with current FIHA 2017 Regulations and fit properly.

The International Hockey Federation - FIHA Rules 2017 

Performance Centre players are elite athletes and are expected to manage their fitness and injuries appropriately. It is important that all PC players look after themselves at all times to ensure they are at the peak of fitness when it matters. PC players are expected to notify their Team Managers and/or Coaches of any injuries sustained in PC sessions, or outside PC activities, especially if the injury will affect their attendance or ability to perform at PC sessions. 

Injuries do happen so please be transparent with the PC staff so that the correct return to play timings can be implemented.

Playing whilst injured will not benefit any player in the long run and will potentially cause more medical problems at a later date, so be sensible and start managing your fitness and injuries correctly now. 

Injury Prevention and Management

Please feel free to discuss your injuries, and maintenance of them, with the Coaches and Team Manager. General advice can be given but medical intervention should be sought for all injuries when deemed necessary.

Midlands PCs have identified a number of sources of potential funding available to support players who reach the top end of the Player Pathway but face participation barriers on the basis of cost. We encourage players from less advantaged backgrounds to play hockey by support through partial or full fee subsidies. 

Methods of payment for the Performance Centre fees can also be found in the  following policy.

Midlands Performance Centres Funding Policy

If you have any queries regarding fees or support with a funding application please contact the Midlands PC Treasurer treasurer@midlandsperformancecentres.co.uk in confidence.

All Performance Centre players must have a full set of both home and away official Adidas playing kit.

There is a private page on the England Hockey website (only accessible to PC players) where official PC kit purchases can be made: please contact your Team Manager for the web link.

Outfield Players

Home Kit: Navy shirt, navy shorts / navy skort, blue socks

Away Kit: White shirt, navy shorts / navy skort, white socks

Navy and White shirts must be numbered - your shirt number is allocated by England Hockey. Contact your Team Manager if you do not have this number. You will need to specify the number when you order your shirts.

 

Goalkeepers

The light blue numbered smock is compulsory for all GKs. Please wear dark or navy over-shorts.

All PC Players

All outer wear must be dark in colour and plain, with no school, club or county branding.

Any under clothing, such as skins, must be either navy or white in colour, ideally the same colour as the playing shirt, short or skort.

The Player Pathway - Player Profile system can be accessed here.

The Player Profile has replaced the 'ehb player system' and is where all players will now receive written feedback from their coaches. Each player has an individual player profile which contains all personal and medical information. 

You should ensure that your personal and medical details are always up to date. If you make changes within the system it is vital that you email your Team Manager immediately as they will not receive notification of any updates directly through the system.

To assist you in using the player pathway system efficiently please refer to the following user guide:

Player Pathway User Guide for Parents and Players

Step by Step Guide - How to Login

Step by Step Guide - How to Edit your Profile

Step by step guide - How to Upload a Profile Photo

England Hockey believes that all young people have the right to be safe and enjoy their involvement in hockey. All clubs, associations and individuals are bound by England Hockey’s Safeguarding and Protecting Young People in Hockey Policy. The revised policy shows commitment to creating and maintaining a safe and positive environment for all young people involved in hockey.

Safeguarding Young People/Adults

Safeguarding and Protecting Young People in Hockey Policy

Safe D includes both new and revised documents that cover a number of areas within hockey. These documents will be constantly updated to ensure they provide the most up to date guidance. The following document refers to expectations regarding the use of social media, photography and media recording equipment.

Good Practice when working with young people

Guidance for Taking and Using Photographic and Recorded Images of Young People

In addition to the photography guidance specified above - all Performance Centre players are advised that phones, cameras and/or other digital recording equipment are not allowed in any changing rooms. 

Social Media is now used extensively by PC players and coaches. At Midlands PC we do not allow our coaches and players to use WhatsApp for our PC hockey activities, instead we have our own website, Twitter and Facebook. We suggest that players do not follow individual PC coaches but are welcome to follow our official Midlands PC sites. The following guidance will be useful to understand the controls we have in place at Midlands PC and how players can take care to ensure that they do not get themselves into difficulties using social media.

WhatsApp - Good Practice Guidance

Think Before You Post

As the weather gets colder there is potential for the hockey pitches to freeze, and training sessions and matches could possibly be cancelled.

If the pitches are frozen and training sessions and matches are cancelled you will need to check the Midlands PC Twitter feed and Facebook page. Please note, email and text messages will not be sent out to individual Performance Centre players.

You are advised to keep checking the Midlands PC Twitter and Facebook, as late pitch inspections may be carried out to assess any improvement or deterioration in conditions.

We will always endeavour to get messages uploaded as soon as possible however in some circumstances messages may not be uploaded in time to prevent players starting on long journeys. Midlands PCs cannot be held responsible for any wasted journeys to PC activities due to weather conditions.

As the weather gets noticeably colder you are reminded to arrive with appropriate NAMED clothing for all weather conditions.

Coats (ideally waterproof), tracksuit bottoms, sweatshirts and leggings must be dark in colour, and plain with no school, club or county branding.

Safeguarding and Welfare

Disclosure and Barring Service Checks (DBS)

The DBS provides a system for organisations to obtain an individual’s criminal convictions, plus any cautions, reprimands or warnings held in England and Wales and on the Police National Computer. It will also check the barred status of an individual if they are applying for a role that is deemed ‘regulated activity’.

DBS Eligibility Guidance

DBS Eligibility for Officials

DBS FAQs

DBS FAQs July 2015

Overseas Coach Recruitment

Recruitment

Training

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